Healthcare

How Regina Maria uses AI automation to drive efficiency & cost savings

Regina Maria, a CEE healthcare leader, uses DRUID AI for C-level work optimization. Explore the benefits of AI agents for healthcare management.

The ever-growing complexity of the workplace

It is a business imperative that companies develop in time, either by expanding their portfolio of products and services or by expanding geographically. Yet, as organizations mature and grow, the resulting business complexity places pressure on all resources, most specifically the workforce.

Too much complexity translates into complicated organizational structures, slowed down internal processes, and an inability for teams to cut through the red tape and get valuable work done. In the absence of a more simplified workplace, a Gartner study found that only 13% of employees are satisfied with their experience.

As a result, each business division must concentrate solely on improving and streamlining workflows, particularly at the senior level, where their contributions can significantly influence the company's overall performance.

The Challenge

In 2019, after years of pursuing a rapid-growth strategy, including fast territory expansion, an aggressive acquisitions strategy, and rapid growth of its portfolio of medical services offered, Regina Maria found itself dealing with increasingly complex internal processes. Furthermore, the numerous technologies and internal applications originally introduced to handle this complexity were negatively impacting the performance of C-level management.

  • Main goal

  • Key wins

  • Testimonial

Transform Employee Engagement & Productivity with AI

In today’s fast-changing digital world, employee engagement and productivity are directly linked to revenue growth. Productivity improvements come from focusing on improving people’s experiences, which are inextricably linked to their interactions and conversations.

  • Boost management productivity.
  • Engage user experience.
  • Accelerate customer access to relevant information.
  • Increase operational efficiency.
  • Increase collaboration between medical, sales, and customer care teams.

Empowering Management with Smart IT Interactions 

The company’s top 200 managers urgently needed a solution allowing them to quickly interact with IT systems, obtain information, and dispense tasks faster and intuitively. The key was ANA, a management support AI agent designed and customized by DRUID to fit the characteristics of the Regina Maria environment and answer its particular needs.

Key wins for Regina Maria clinics:

  • 24/7 AI agent availability, regardless of location, giving teams the freedom to be productive on their schedule
  • Due to its Natural Language Processing (NLP) capabilities, ANA operates beyond pre-defined sets of questions and answers. This AI agent can use its integration with various databases to give managers simple, clear, and intelligent responses.
  • Using ANA led to time savings of at least 16 working hours per day, at the senior management team level only.

"With ANA’s help, every manager gets back between 5 and 10 minutes daily. For our full team of 200 managers, it means our organization earns between 16 and 48 hours daily, adding up to over 100,000 euros in savings. It is impressive that all these gains come from one single smart AI agent."

Cosmin Panaete
Business Process Director,
Regina Maria

 

The Solution

Presenting ANA: an intelligent AI agent that integrates with the client’s five operating systems and links seamlessly to the existing multi-vendor application ecosystem. It is trained to take on tasks, communicate decisions and operate in internal systems while also connecting three of Regina Maria’s most important departments: medical, sales, and customer service. Managers can now access ANA 24/7 on any device (desktop, laptop, or mobile) through Microsoft Teams, thanks to a secure, hybrid deployment with an on-premise RPA connector.

ANA frees managers from time-consuming routine tasks like leave requests, expense approvals, and contract management, allowing them to focus on more strategic work. Also, ANA is aware of the internal structure of the growing Regina Maria organization and can offer solid contextual support for managers.

Key takeaways

By automating tasks and minimizing errors, AI agents can take over mundane and repetitive tasks across the business. This liberates employees to focus on problem-solving and more creative and exciting assignments. The results? A healthier bottom line, increased innovation, and more confident decision-making across the business.

Gartner’s Global Human Capital Trends survey shows that 70% of organizations are already exploring or using AI at some level. This is the first step toward enabling humans and machines to work together in a collaborative environment.

 

LEARN MORE

How agentic AI and intelligent automation help healthcare providers boost employee productivity!

CASE STUDY

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